Department Calendar

Important Department Dates

Below are important department, college, and university dates for the 2019-2020 academic year. Dates are subject to change based on official changes made by the College of Humanities and the Provost's Office. Changes will be made here according.
 

July 2019                                       

  • July 31: Provst ALC retreat, Darr Ag Center
  • New fiscal year begins, set up new budget
  • Finish faculty searches (if still pending)
  • Renew copier service contract for fall
  • Finalize fall schedule and make last minute adjustments
  • Finalize teaching assignments for fall                                          
  • Prepare and submit per course contracts for fall
  • Organize department office (e.g., purge files, clean office areas)
  • Monitor enrollments for fall courses, cancel low enrollment sections, and reassign instructors if needed
  • Per course allocations are made

 

August 2019

  • Aug. 6: Submission of Summer grades by 2 PM
  • Aug. 8-9: Board of Governors' Retreat, St. Louis
  • Aug. 9: RSVP for College Picnic at Phelps Grove Park (reservations should be sent to Laurie Wilson at  LWilson@missouristate.edu)
  • Aug. 12: New Faculty Orientation, HR portion: 10 AM- 12 PM in KARL 101
  • Aug. 13: New Faculty Orientation, Provost's Officer Portion: 8 AM- 5PM, GLAS 101 & PSU (Lunch with Deans)
  • Aug. 14: Showcase on Teaching and Learning, 8 AM- 1:30 PM PSU
  • Aug. 15: College Picnic at Phelps Grove Park Pavilion from 5:30- 7 PM 
    • All faculty lunch 11:30 AM- 1 PM in PSU Ballroom
  • Aug. 18: New Student Convocation at 2 PM in JQH Arena
  • Aug. 19: Full Semester Classes begin
  • Aug. 21: All-College Meeting at 3:30 PM in STRO 004
  • Aug. 26: Anthropology Comity Meeting, 3:30 PM in STRO 458
  • Aug. 30: Department head deadline to send materials to external reviewers
  • Update and link department calendar to CHPA calendar
  • Prepare fall semester start-up activities
  • Organize all new faculty searches (i.e., committees, ads, verify authorization)
  • Send promotion portfolio to external reviewers (initiated previous spring)
  • Make sure new faculty have a copy of the department’s promotion and tenure guidelines including the personnel guidelines (see the forms online at:http://www.missouristate.edu/provost/tpappointments.htm)
  • Assign faculty mentors to new faculty
  • Hire any additional per course positions to cover classes
  • Make sure every section is covered and all faculty have appropriate assignments
  • Plan and conduct the beginning of the semester faculty meeting (1)
  • Submit key requests for new faculty and G.A.’s
  • Organize all committees, select chairs, assign charges
  • Begin annual review of personnel guidelines
  • Set dates with chair of personnel committee
  • In soc-ant department: End of month: per course coded as “hired” “not hired” on (jobs.missouristate.edu)
  • Send reminder about submitting syllabi and distribute cardstock for office hours
  • Obtain room in PSU for the Spring Awards Reception!
  • Notes:
    • The beginning-of-the-semester departmental faculty retreat typically occurs on the Friday before classes begin.  Faculty contracts begin one week before the start of classes. In 2014-2015 that is August 11, 2014.

 

September 2019

  • Hiring:
    • Submit position authorization (with ad copy) for all open positions within the department by mid-September  (1); as soon as Position Authorizations are approved, place ads in appropriate venues
    • Insure all search committee members have had a refresher on search guidelines (http://www.missouristate.edu/equity/) and are familiar with hiring procedures (http://www.missouristate.edu/policy/G7_02_3_EmploymentPoliciesandProcedures.htm). 
  • Sep. 2: Labor Day Holiday (No classes/offices closed)
  • Sep. 6: Full semester & first block classes- last day to submit an instructor drop based on non-attendance
  • Sep. 13: Deadline to submit Citizen Scholar Award nominations to Student Affairs
  • Sep. 16: Fall Census
    • Alice Bartee Speaker Series:  Nancy Staudt (Dean- Washington University School of Law) 5:30 PM, Kentwood Hall Crystal Room
  • Sep. 18: Sociology Program meeting from 10:10 AM- 11 AM
    • U.S. Naturalization Ceremony, 11:30 AM PSU Theater
  • Sep. 23: Anthropology Comity Meeting at 3:30 PM in STRO 458
  • Sep. 25: Last day to drop, or declare pass/not-pass or audit for first block 
  • Sep. 26: Majors Fair- 9 AM- 3 PM PSU Ballroom
  • Sep. 30: Faculty submit Tenure and/or Promotion dossier to Department Heads and External Reviews due to Department Heads for inclusion in the dossier.
    • Dossier for application for tenure and/or promotion from applicants is due to the department head. The head adds the evaluations of external reviewers before submitting the dossier to the department's personnel committee.
  • Check to see about posting for per course jobs with HR representative (Jill Murphy as of 2017).
  • Submit new curricular proposals to College Council.
  • Check Census for enrollment levels and for online faculty reimbursements.
  • Order scantrons (if needed)
  • Faculty submit travel and equipment requests, including funds for guest speakers
  • Spring book adoption form goes to faculty

 

October 2019                                      

  • Oct. 1-3: Public Affairs Conference
  • Oct. 1: Deadline for Faculty to submit proposal for Fall Faculty Research Grants
    • Department Heads submit Promotion dossiers to Department Committee
  • Oct. 7: Mid-semester grading is open via Faculty Grade Entry- grades due by 2 PM on October 16
    • President's State of the University Address at 12:15 PM in PSU Theater
  • Oct. 8: Fall 2019 First block classes end
  • Oct. 9: Mid-semester/First block final exams
  • Oct. 10-11: Fall Holiday (no classes/offices open)
  • Oct. 14: Fall 2019 second block classes begin
  • Oct. 14-18: Second block- change of schedule
  • Oct. 15: Deadline for submission of International Travel Fund requests to Graduate School
  • Oct. 16: Mid-semester grades must be submitted via Faculty Grade Entry by 2 PM
    • Meeting for the Sociology Program from 10:10 AM- 11 AM
  • Oct. 18: Department Committee submits Promotion recommendations (with rationale) to Heads
    • Faculty applicants receive committee reports and must review, sign, and return to Department within three business days (Oct. 19-21, 2019)
    • Summer and Fall 2020 intersession Course Proposals due to Department Heads
  • Oct. 21-26: Homecoming Week
  • Oct. 22: CHPA Scholarship Reception, Kentwood Hall Crystal Room, 6- 7:30 PM
  • Oct. 28: Anthropology Comity Meeting, 3:30 PM in STRO 458
  • Oct. 30: Deadline for submission of summer 2020 Faculty Fellowships
    •  Sequenced registration for spring 2019 classes begins
  • Oct. 31: Deadline for submission of FCTL Curriculum Innovation Awards
  • Latinx Heritage Month
  • Make sure all midterm grade reports get filled out and turned in by the deadline
  • Make sure all book orders for spring are submitted to the bookstore
  • Prepare for spring registration
  • Review and sign faculty leave proposals
  • Finalize staffing for spring semester
  • All hiring ads should be placed
  • Finalize staffing for spring semester-may begin submitting PAF’s for spring per course facultyContinue to participate in fall recruitment activities (i.e., Majors Fair)
  • The College Scholarship Banquet is held the week of Homecoming and each head will be responsible for introducing their donors and briefly describing their recipients.

 

November 2019         

  • Nov. 1: Second block classes- last day to submit an instructor drop based on attendance
    • Summer and Fall 2020 Draft Course Schedule due to Dean
    • Deadline for faculty to submit sabbatical application to Dean
    • Deadline for faculty who have either taken a full year sabbatical or a one semester in spring 2020 to submit their sabbatical report to Provost with copy to the Dean
  • Nov. 2: Fall showcase 9- 11:30 AM in PSU
  • Nov. 4: Public Affairs Convocation (presentation by Emily St. John Mandel) at 7 PM in Hammons' Hall
  • Nov. 8: Second-year faculty submit dossiers reviewed
    • Last day to drop, or declare pass/not-pass or audit for full semester
  • Nov. 11: Department heads submit all dossiers to Deans
    • Department Heads complete their assessments and submit recommendations on Promotion and Tenure (with rationale) to applicants
      • Faculty applicants have three business days to review, respond, sign, and retun to the Department (Nov. 12-14, 2019)
  • Nov. 12:  Department Heads submit Promotion dossiers to Dean
  • Nov. 19: Last day to drop, or declare pass/not-pass or audit for second block 
  • Nov. 20: Sociology Program meeting from 10:10 AM- 11 AM
  • Nov. 25: Anthropology Comity Meeting, 3:30 PM in STRO 458
  • Nov. 26: Thursday evening classes meet/Tuesday evening classes do not meet
  • Nov. 27- Dec. 1: Thanksgiving Holiday (no classes/offices closed)
  • Continue monitoring faculty position searches.
  • Continue to process per course contracts for spring.
  • Program coordinators start preparing summer and fall course schedules; submit preliminary schedules to dean.
  • Monitor spring enrollments, cancel any low enrollment sections.
  • Initiate course evaluations; administrator prepares packets; faculty work with students in courses to distribute:
  • Instructor course evaluations
  • Gen Ed assessment
  • SB 389 (from provosts office)

 

December 2019                              

  • Dec. 2: Final grading open via faculty grade entry-grades due by 2 PM Dec. 16
  • Dec. 5: Fall 2019 Full semester classes end
  • Dec. 6: Dean completes report of annual progress (tenure, promotion, etc.)
    • All Teaching Evaluations due to Dean's Office
  • Insure fall final grades are submitted on time. Study day (no classes/offices open)
  • Dec. 7-12: Final exam period
  • Dec. 8: Deans submit Promotion recommendations (with rationale) to applicants
    • Applicants have 3 days to review, respond, sign, and return to Dean (Dec. 9-12, 2019)
  • Dec. 13:
    • Fall commencement
    • Winter 2020 intersession grade rosters available- grades due by 2 PM
    • Continuation of appointment to the third year or notified of non-reappointment second year of service
    • PSIP applications due in the Dean's Office
    • Deans send Tenure and/or Promotion Organizational Binders to the Office of Provost with recommendations 
  • Dec. 16: Final grade rosters must be submitted online by 2 PM
  • Dec. 21: Winter 2020 intersession grades must be submitted by 2 PM
  • Dec. 23- Jan. 3: Winter break (no classes/offices closed)      
  • Finalize per course contracts for spring
  • Submit summer contracts and salary sheets to dean
  • Finish building summer and fall schedules
  • Holiday gathering.  

 

January 2020               

  • Jan. 6-19: Winter 2020 Intersession Period
  • Jan. 13: Spring 2020 Full semester & first block classes begin
  • Jan. 20: Martin Luther King Jr. Holiday (no classes/offices closed)
  • Jan. 21: Winter 2020 Intersession Grades due by 2 PM
  • Jan. 31: Full semester & first block classes- last day to submit an instructor drop based on non-attendance
  • Finalize spring staffing, make sure all classes are covered
  • Orient any new faculty, get key requests, etc.
  • Submit any remaining PAFs for summer session
  • Submit PAFs for sabbaticals and leaves
  • Check to see about posting for per course positions with HR representative.
  • Provide name of nominee for (CGEIP) (3-year term) (note: this person may not be selected)
  • After receiving the Department Nominee Ballot, Department Heads must hold a faculty meeting to elect nominees and forward the names to their College Council Chairs for inclusion on the Councils’ February or March agendas
  • Enter and finalize summer and fall schedules on Banner
  • Begin budgeting process (prioritize all new requests and discuss them with dean)
  • Search committees begin screening, monitor progress (1)
  • Review departmental assessment and evaluation procedures
  • Send reminder about submitting syllabi and distribute cardstock for office hours
  • Print up final spring schedule with all instructors identified, enter any missing data in the Banner menu

 

February 2020             

  • Feb. 1: Deadline for submission of Faculty Research Grants
  • Feb. 3: Faculty submit Annual Evaluation dossiers to Dept Heads (Digital Measures accounts must be updated by this date). Dossiers for annual evaluation are due from all other full-time, continuing faculty as well.
    • Dept Heads give Probationary Faculty evaluation dossiers to Dept committee
  • Feb. 10: Census Date: turn in PAFs for faculty teaching full semester on-line classes
  • Feb. 17: Presidents’ Day Holiday (no classes/offices closed)
  • Feb. 19: Monday evening classes meet/Wed evening classes do not meet
  • African American Heritage Month
  • All faculty submit their annual evaluation portfolio
  • Tenure and promotion recommendations are due
  • Start interviewing candidates for open positions
  • Double check on Digital Measures that all faculty have updated their information
  • Per course job postings close.
  • Update or evaluate departmental policies and procedures
  • Check census for online faculty reimbursement
  • Summer book adoption requests go to faculty

 

March 2020                              

  • Mar. 2: Spring 2020 mid-semester grade rosters available- grades due by 2 PM March 11
    • Deadline for departments to build their basic schedules of courses for summer and fall 2020
    • Deadline for Provost to give notice of non-renewal of contract for faculty in first academic year of service (see section 3.11, Notice of Non-Reappointment of Tenure-Track Faculty during the Probationary Period, in the Faculty Handbook)
  • Mar. 3: Faculty need to submit Equity Adjustments to department head
  • Mar. 5: Spring 2020 first block classes end
  • Mar. 6: Mid-semester/first block final exams
    • Provost notifies Applicants of Promotion Decisions
  • Mar. 9: Spring 2020 second block classes begin
    • Deadline for Faculty to submit Equity Adjustments to Department Heads
    • Probationary Faculty- Departmental Personnel Committees submit report of annual review of progress toward tenure and promotion to Department Heads
      • Faculty members are given a written record of the departmental evaluation (confirmation of receipt by signature)
  • Mar. 9-13: Second block- change of schedule
  • Mar. 11: Mid-semester grade rosters must be submitted online by 2 PM
  • Mar. 14-22: Spring break (no classes/offices open)
  • March 20 or thereabouts: Deadline for College Council Chairs to forward names of elected Budget & Priorities Committee, CGEIP, and Faculty Concerns Committee representatives to the Faculty Senate Office
  • Mar. 25: Solicit equity adjustment proposals and make recommendations to the dean
  • Mar. 27: Second block classes- last day to submit an instructor drop based on attendance
  • Mar. 30: Faculty applicants for Tenure/Promotion begin discussion with Heads on selection of external reviewers
  • Mar. 31: Dept Heads prepare and Deans send PAFs for Promotion to Provost's Office
  • Women's History Month
  • Wrap up all faculty searches if possible
  • Performance reviews of untenured ranked faculty
  • Annual evaluation of tenured faculty
  • Make recommendations on all 3rd year faculty for annual re-appointment
  • Faculty who are planning to apply for tenure and/or promotion begin discussions with the department head to identify external evaluators
  • Begin annual performance reviews with untenured faculty, combine with workload (must be done by April 1)
  • Begin annual evaluation reviews with tenured faculty, combine with workload negotiation (must be done by April 1)
  • Department Election Ballots for Faculty Senate Rank Representatives due to Faculty Senate Office (CARR 314c) in mid-March (check for email announcements from senate)
  • Midterm grades for spring semester are due
  • Make recommendations for various faculty development applications
  • Departments may begin to review applications for scholarships
  • Departments (where applicable) may begin reviewing graduate assistantship applicants
  • Summer book adoptions due to bookstore
  • Fall book adoption requests sent to faculty and due to bookstore by the end of the month
  • Order scantrons

 

April 2020

  • April 1: Complete all performance review letters for untenured faculty
    • Heads will have completed individual meetings with faculty on Annual Review. Heads submit tenure/promotion progress report on Probationary faculty.
      • For Probationary Faculty, this report will specify the faculty member's progress toward tenure and promotion.
      • At these meetings faculty are given a written record of their annual evaluation (confirmation of receipt by signature)
  • April 9: Last day to Drop, or Declare Pass/Not Pass or Audit for Full Semester
  • April 9-12: Spring Holiday (no classes, offices open 4/9, offices closed 4/10-4/12)
  • April 13: Deans present equity requests to the Provost for funding discussions
  • April 15: Deadline for submission of International Travel Fund requests
  • April 30: Deans complete report of annual progress toward tenure & promotion for probationary faculty and provide a written record of their evaluation
  • Committee elections and appointments
  • Write a performance letter for each faculty member and begin annual review meetings with tenured faculty
  • Review and sign all faculty activity reports
  • Begin working on spring (of subsequent year) schedule, get input from faculty
  • Update faculty/staff computer upgrades list and submit to the dean’s office
  • Inform dean of any faculty or staff how are planning to retire or leave the university

 

May 2020                

  • May 1: Deadline for Winter Intersession 2021 proposals 
    • First Draft of spring 2021 class schedule due to the Dean
  • May 4: Spring 2020 final grade rosters available- grades due by May 18
  • May 7: Spring 2020 semester classes end
  • May 8: Study Day (no classes/offices open)
    • All Teaching Evaluations due to Dean's Office
  • May 11: Department Heads submit list of faculty intending to apply for Tenure and/or Promotion in fall 2020 to Dean
  • May 9-14: Final exam period
  • May 15: Spring commencement
  • May 18: Final grade rosters must be submitted online by 2 PM
    • Summer Intersession classes begin
  • May 21: Students’ final grades, GPA calculations, & academic status available on transcripts
  • May 25: Memorial Day (no classes/offices closed)
  • Submit any remaining summer PAFs, finalize staffing
  • Initiate searches for any late openings due to resignations
  • Provide the dean with a list of faculty planning to apply for tenure and/or promotion
  • Remunerated activities form for all faculty due; DH writes summary report                               
  • Finalize summer schedule, monitor enrollments
  • Submit preliminary spring schedule to Dean
  • End of the year activities
  • Begin end-of-year reconciliation of departmental budget, make sure all bills are paid
  • Submit remunerated activities forms and report

 

June 2020

  • June 1: Departmental Annual Reports due to Dean
  • June 5: Summer intersession classes end
  • June 8: Summer intersession grade rosters available- grades due 2 PM June 15
  • June 15: Summer intersession grades must be submitted by 2 PM
  • June 19: Deadline for submitting Remunerated Outside activities to the Office of the Provost
  • June 29: Deans provide list of faculty intending to apply for Tenure and/or Promotion in fall 2020 to Provost
  • Annual reviews of tenured faculty
  • Submit per course request list to dean
  • Submit next academic year per course needs to dean
  • Submit PAF’s for directors/coordinators who are taking the stipend option
  • Submit Departmental Annual Report to dean                         
  • Prepare for summer semester, resolve last minute problems
  • General planning for next academic year
  • Secure location for and plan annual retreat